Vendors

Overview

The Vendors module provides a centralized directory for managing suppliers and service providers associated with asset procurement, warranties, and maintenance.

Asset Management → Vendors

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Vendors Page

The Vendors page lists all registered vendors with their key contact details. Each record displays:

Column	Description
Vendor Name	Name of the supplier or service provider
Contact Name	Primary contact person at the vendor
Phone	Vendor contact number
Email	Vendor email address
Address	Business address
Website	Vendor website URL
Notes	Additional notes or remarks

A search bar is available to filter vendors by name, and pagination controls help navigate through records. The list can be exported to Excel using the Export to Excel button.

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Create a Vendor

1. Navigate to Asset Management → Vendors.
2. Click + Create New Vendor.
3. Fill in the required fields and click Save.

Field	Description
Vendor Name	Name of the vendor (required)
Contact Name	Primary contact person
Phone	Contact number with country code
Email	Vendor email address
Address	Business address
Website	Vendor website URL
Notes	Any additional information

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Actions Menu

Each vendor has an Actions button with the following options:

Action	Description
View	Open vendor details in read-only mode
Edit	Modify vendor information
Delete	Permanently remove the vendor record

note

Avoid deleting vendors linked to existing assets. Update their details or retain records for reference instead.

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Best Practices

• Use consistent vendor naming conventions
• Keep contact details and addresses up to date
• Retain vendor records even after procurement ends, for warranty and maintenance reference