Asset Management Module

User Guide · Version 1.0

---

Navigation

Login → Asset Management

---

Overview

The Asset Management Module provides a centralized platform for tracking and managing company-owned assets throughout their entire lifecycle — from procurement to retirement.

Key Features

• Asset registration, assignment, and transfer
• Assemble assets from individual components (e.g. laptop + RAM)
• Reassemble assets by swapping or updating components
• Maintenance scheduling and tracking
• Vendor and procurement management
• Employee asset request and approval workflow
• Loss, theft, and damage incident tracking
• Complete audit history for every asset

---

Module Sections

Section	Purpose
Assets	Create, assign, transfer, and retire assets
Asset Types	Define categories (laptops, furniture, mobile devices, etc.)
Asset Requests	Submit and manage employee asset requests
Maintenance	Schedule and track preventive and corrective maintenance
Vendors	Manage suppliers, warranties, and service agreements
Loss, Theft & Damage	Record and monitor asset incidents
Asset History	Full audit trail of all asset activities

---

Asset Assembly

Assets can be built by combining individual components (e.g. a laptop assembled with a specific RAM unit). Components are marked as Consumed once added to an asset, meaning they cannot be used elsewhere.

How to Assemble an Asset

1. Open the Asset Detail Profile.
2. Click Reassemble from the top action bar.
3. Select the components to attach to this asset.
4. Save — the asset status updates to Assembled and components are marked as Consumed.

How to Reassemble an Asset

1. Open the Asset Detail Profile.
2. Click Reassemble.
3. Remove existing components and/or add new ones.
4. Save — the change is logged in Asset Lifecycle History.

All assembly and reassembly actions are automatically recorded in Asset Lifecycle History with the assembler's name, office, and timestamp.

---

Asset Lifecycle

Procurement → Registration → Assembly → Assignment → Maintenance → Reassignment → Retirement

---

Getting Started

1. Go to Asset Management from the main application menu.
2. Set up Asset Types to define your asset categories.
3. Register assets and configure vendors as needed.
4. Assemble assets from components where applicable.
5. Assign assets to employees or departments.
6. Use the Maintenance and Requests modules to manage ongoing operations.